- Meeting Accessibility: https://github.com/sdss/coins/blob/main/documents/md/meeting_accessibility.md
- Guildelines for chairing sessions at SDSS meetings: https://github.com/sdss/coins/blob/main/documents/md/chairing_guidelines.md
- Other things can be found here: https://github.com/sdss/coins/tree/main/documents/md
We found these links regarding COVID-19 policies/recommendations for scientific meetings that could be considered at the SDSS Science festival:
- Policies on the last AAS meeting (Pasadena, California, US): https://aas.org/meetings/aas240/COVID-policy
- Policies on the last EAS meeting (Valencia, Spain): https://eas.unige.ch/EAS2022/covid19.jsp
- Policies on the upcoming DPS (Division for planetary sciences) meeting (London, Ontario, Canada): https://aas.org/meetings/dps54/covid19-policy
- The upcoming DPS meeting will be held in London, Canada, about 200 km from Toronto. We could use this policy as a reference. Although we should keep in mind that COVID policies might change from city to city, the LOC will have to see such specifics.
Remind participants:
- Travel with extra medications or other necessary items in case you do have to stay longer than anticipated
- Travel insurance, with medical support; should cover some costs, help with talking to a doctor in your home country for advice, medical translation (names of medicines in different countries); your institution may have travel insurance (and you might not know about it!
- Check your institutional policies with respect to extending travel, and what documentation/approvals would be necessary
- Check your institutional and gov't policies in regards to travel with COVID19; e.g., how long since the onset of symptoms are you allowed to travel
- Carry documentation of past infection and/or recovery and vaccination.
- If you do test positive, make sure that you get official documentation of your positive test while away, this is needed for insurance and for proof of having it and (later) proving recovery (vs active infection).
